General Information

Event Name:*
Event Date:*
Start Time (plus set up):*
 : 
End Time (plus break down):*
 : 

Note: Please include time for set-up and breakdown.

Facility/Park Requested:*
Name of Applicant or Applying Organization:*
Mailing Address:*
Phone:*
-
Website:
Non-profit ID:
Name of Event Contact:*
Contact Mailing Address:*
Contact Phone:*
-
Contact Email:*

Event Information

Type of Event:*
Estimated Attendance:*
Intended Use:*
Special Activities or Risks:*
Approximate Attendance:*
Will fireworks be a part of the event? *
Who is responsible for displaying them:*

Note: A permit from the Tallahassee Fire Department is required prior to any fireworks display. Sound level and noise disturbances will be monitored and handled by the Tallahassee Police Department.

What type of entertainment will take place? Please check all that apply:
Other Entertainment:
Prohibited Practices: Games of chance, gambling and raffles are prohibited.

Fees

What admission fee will charged to participants?*
What admission fee will charged to spectators?*
What admission fee will charged to exhibitors/concessionaires?*
What fee will charged for activities?*
Please list all activities:*
What fee will charged for parking?*
Please list parking lots to be used:*
Please list areas for handicap parking:*

Vending

Will vendors and/or concessionaires be a part of this event?*
What type of vending will be present?*
Please list any other vendor types:
Will you need additional electrical services for vendors?*
Will you need additional water services for vendors?*
Are your vendors using generators?*
How many generators?*
Will the event require trash receptacles with dumping services?*
Number of receptacles needed:*

Catering Information

Will food and/or non-alcoholic beverages be served and/or sold? *
Who will dispense the food or beverage ( i.e.: caterers, staff, etc.)?*
If caterers are being used, please list the names and DBPR license number of each caterer:

Note: All sales tax is to be reported by the Vendor.

Will alcoholic beverages be served and/or sold?*

Alcohol Form

General Information

Name of Entity Applying to Serve Alcohol:*
Entity Mailing Address:*
Entity Phone:*
-
Name of Entity Contact:*
Entity Contact Phone:*
-
Entity Contact Email:*

Alcohol Service Information

Which alcoholic beverage products will be served and/or sold? Please check all that apply.*
Other:
Where will alcoholic beverages be served and/or sold? Please check all that apply.*
Other Areas:
What time will consumption/service start? *
 : 
What time will consumption/service end?*
 : 
Will alcohol be advertised?*
How? Please check all that apply:*
Other Ads:
In addition to standard event forms and requirements, the following will also be required for events serving or selling alcoholic beverages:

1. State of Florida 1-3 day alcohol temporary sales permit (or) current and active business license to sell alcoholic beverages.
Upload Permit:

2. Liquor liability insurance from the company, individual or organization serving or selling alcoholic beverages. This insurance shall be in the amount of $1,000,000 per occurrence and is to name the District, its staff, consultants and supervisors as additionally insured for the date of the event. The certificate holder shall be listed as: Capital Region Community Development District, 3196 Merchants Row Blvd. Suite 130, Tallahassee, FL. 32311. (This may be added to a General Liability policy).

Proof of Liquor Liability Insurance:
I acknowledge that all of the above information is true and correct and that I will provide all necessary documentation as requested on this application.*

Restroom Facilities

Will you provide portable restroom facilities?*
How many portable restroom facilities will you have?*
Where will they be located?*
Who is providing the portable facilities?*
How many handicap-accessible facilities will you have?*
How many handwash sinks will you have?*
If you are not providing portable facilities, which restroom facilities will you use?*

Medical Arrangements

Will there be ambulatory services on site?*
Services provided by:*
Will there be first aid services on site?*
First aid services provided by:*
Please describe the placement of any and all first aid stations and/or vehicles:*

Equipment

Will the event include tents?*
Please specify quantity of tents per each size:
10' X 10'"
10' X 15'
10' X 20'
15' X 15'
20' X 20'
Please list any other sizes and quantity:
Will you have banners and/or signs at your event? *
How many?*
Sizes:*
Verbiage:*
Please list the number and location of stages:*
Please list the location of staff management command center:*
Please describe your plan for public transportation access and service:*

Sound and Lighting

Who will provide your audio and lighting?*
Will additional electrical services be needed?*
Please list locations:*

Street Closures and Security

Will the event require security (alcohol, money, overnight storage, etc.)?*
Will the event require street closures?*
Please indicate which streets will be closed and the times of closure and re-opening:*
Note: The sponsor/event planner will be required to provide police barricade service through the City of Tallahassee Police Department for events that require street closures. In the event a state road is involved, the event planner must secure a permit from the Florida Department of Transportation through the Tallahassee Police Department.
Will the event include a parade?*
Number of entries:*
Will the parade have a viewing stand?*
An announcer?*
What time will the parade start?*
 : 
What time will the parade end?*
 : 

Cancellation

In the event of inclement weather, is a rain date scheduled?*
Rain Date:*
Note: There may be times when the District cannot accommodate a date change due to overlapping events. This will be handled on a case-by-case basis.

Site Plans and Maps

Please attach a detailed site plan to reflect all venues, exhibits, activities, equipment, trash receptacles, restrooms, street closures, staging, beer gardens, etc.
Site Plan:

Insurance Requirements

General liability insurance or other insurance may be required as determined by the District's Board. The District, its staff, consultants and supervisors shall be named as an additional insured on any required general liability insurance. The certificate holder shall be listed as: Capital Region Community Development District, 3196 Merchants Row Blvd. Suite 130, Tallahassee, FL. 32311.

Proof of Insurance:
All food vendors and caterers are also required to provide a copy of their current general liability insurance certificates.
Proof of Vendor Insurance:

Indemnification

Each organization, group or individual reserving the use of a District Park Facility agrees to indemnify and hold harmless the Capital Region Community Development District and its respective officers, agents and employees from any and all liability, claims, actions, suits or demands by any person, corporation or other entity, for injuries, death, property damage of any nature, arising out of, or in connection with, the use of the District Park Facilities, including litigation or any appellate proceedings with respect thereto. Nothing herein shall constitute or be construed as a waiver of the District's sovereign immunity granted pursuant to Section 768.28, F.S.The District and its agents, employees, and officers shall not be liable for, and the user hereby releases all claims for damage to or loss of personal property sustained by the user or any person claiming through the user resulting from any fire, accident, occurrence, theft or condition in or upon the District's parks and recreational facilities.

Additional Terms

The District reserves the right to revoke any application approved for an activity, which is found to be in violation of any ordinance, law, or condition of approval.
I have read, understood and agree to abide by all District policies, rules and regulations regarding the use of the Park Facility. *