CAPITAL REGION 

 Community Development District 

 

April 21, 2020 

 


 

 Capital Region 

 Community Development District 

 475 West Town Place 

 Suite 114 

 St. Augustine, Florida 32092 

 District Website: www.mysouthwoodcdd.com 

 

April 14, 2020 

 

Board of Supervisors 

Capital Region Community Development District 

 

Dear Board Members: 

 

The Capital Region Community Development District Meeting is scheduled for 
Tuesday, April 21, 2020 at 6:30 P.M. via Zoom. 

Following is the advance agenda for the meeting: 

 

 I. Roll Call 

 

 II. The Pledge of Allegiance 

 

 III. Audience Comments 

 

 IV. Approval of Consent Agenda 

 A. Approval of the Minutes of the February 13, 2020 Meeting 

 

 B. Balance Sheet as of March 31, 2020 and Statement of Revenues & 
Expenditures for the Period Ending March 31, 2020 

 

 C. Allocation of Assessment 

 

 D. Check Register 

 

 V. Consideration of Submissions Received in Response to Landscape and 
Irrigation Maintenance Request for Proposals 

 

 VI. St. Joe Update (John Curtis) 

 

 VII. Update Regarding Preliminary Plats for Bilmore Extension (LDR-5 and 
MDR-13) and LSF-3 

 

 VIII. Discussion of Common Area Maintenance of LDR-5 (Phases 1-3), Charter 
School, and LSF-3 


 

 IX. Consideration of Proposal for Management of Lilly Pads in Lake Verdura 

 

 X. Consideration of Work Authorization No. 13 Addendum #1 with Atkins for 
General Engineering Services 

 

 XI. Consideration of Resolution 2020-05, Regarding Announcement of 
Qualification Period for Board of Supervisors Seats 2 and 4 

 

 XII. Board Guidance Regarding Preparation of Proposed Fiscal Year 2021 
Budget 

 

 XIII. Staff Reports 

 A. Attorney 

 

 B. Dantin Consulting 

 

 C. Communications Consulting 

 

 D. Property Management 

 1. All Pro Reports 

 

 2. Operations Memorandum 

 

 3. Variance Report 

 

 E. Manager 

 

 XIV. Supervisors Requests 

 

 XV. Audience Comments 

 

 XVI. Next Scheduled Meeting – June 11, 2020 @ 6:30 p.m. at SouthWood 
Community Center 

 

 XVII. Adjournment 

 

I look forward to seeing you at the meeting. If you have any questions, please feel free to 
call. 

 

Sincerely, 

 

James Oliver 

James Oliver 

District Manager 

 


 

 

Community Interest: 

 A. Roadways –Supervisor Ray 

 B. Landscaping Conservation Areas – Vice Chairman Rojas 

 C. Parks and Recreation/Bike Paths/Trail System –Supervisor Ray 

 D. Budget / Bond Refinancing – Chairman DePreist 

 E. Security –Chairman DePriest 

 F. HOA Coordination – Supervisor Johnston 

 G. City/County Coordination – Chairman DePreist 

 H. Community Liaison – Supervisor Kelley 

 


MINUTES OF MEETING 

CAPITAL REGION COMMUNITY DEVELOPMENT DISTRICT 

 

 The regular meeting of the Board of Supervisors of the Capital Region Community 
Development District was held Thursday, February 13, 2020 at 6:32 p.m. at the Southwood 
Community Center, 4675 Grove Park Drive, Tallahassee, Florida. 

 

 Present and constituting a quorum were: 

 

 Jennings DePriest Chairman 

 Kyle Rojas Vice Chairman 

 John Ray Supervisor 

 April Johnston Supervisor 

 Brian Kelley Supervisor 

 

 Also present were: 

 

 James Oliver District Manager 

 Sarah Sandy District Counsel 

 Robert Berlin Operations Manager – GMS 

 Keith Dantin Engineering Consultant 

 John Curtis St. Joe 

 

 Audience Members 

 

 The following is a summary of the actions taken at the February 13, 2020 meeting. A 
copy of the proceedings can be obtained by contacting the District Manager. 

 

FIRST ORDER OF BUSINESS Roll Call 

 Mr. DePriest called the meeting to order and called the roll. 

 

SECOND ORDER OF BUSINESS The Pledge of Allegiance 

 Mr. Ray led the Pledge of Allegiance. 

 

THIRD ORDER OF BUSINESS Audience Comments 

 A resident stated thank you for doing the traffic study. 


 Ms. Barber stated I wanted to thank you for the past 20 years, Robert, the board, and 
residents of SouthWood. We have strived really hard to keep it looking beautiful here and we 
are looking to adding battery operated equipment, electric mowers in the next six months. 

 

FOURTH ORDER OF BUSINESS Approval of Consent Agenda 

 A. Approval of the Minutes of the December 12, 2019 Meeting 

 B. Balance Sheet as of December 31, 2019 and Statement of Revenues & 
Expenditures for the Period Ending December 31, 2019 

 C. Allocation of Assessments 

 D. Check Register 

 

On MOTION by Ms. Johnson seconded by Mr. Ray with all in 
favor the consent agenda items were approved. 

 

FIFTH ORDER OF BUSINESS Acceptance of Fiscal Year 2019 Audit Report 

 Mr. Oliver gave an overview of the fiscal year 2019 audit and stated it is a clean audit 
report performed by Carr, Riggs & Ingram, the firm you selected through the RFP process a 
couple of years ago. 

 

On MOTION by Mr. Kelley seconded by Mr. Ray with all in favor 
the fiscal year 2019 audit was accepted. 

 

SIXTH ORDER OF BUSINESS Appointment of Audit Services RFP 
Committee 

 

On MOTION by Mr. Kelley seconded by Mr. Rojas with all in 
favor the board members were appointed to serve as the audit 
committee and Mr. DePriest was appointed to chair the committee. 

 

SEVENTH ORDER OF BUSINESS Consideration of Resolution 2020-04 
Adopting Internal Controls Policy 

 Ms. Sandy stated last year legislation was passed that requires us to adopt policies to 
prevent waste, fraud and abuse and we have worked with the various district managers 
throughout the state to come up with these policies that are in your agenda package. A lot of 
these items are already being done; we are just adopting the policy. 

 


On MOTION by Mr. Kelley seconded by Ms. Johnston with all in 
favor Resolution 2020-04 was approved. 

 

EIGHTH ORDER OF BUSINESS Consideration of Letter of Credit in Lieu of 
Performance Bond 

 Mr. DePriest stated this item is related to the space behind the town center, the developer 
on the project has asked us to accept a letter of credit instead of a performance bond. Mr. Berlin 
went through with a fine-tooth comb and found a sidewalk they needed to include. 

 Ms. Sandy stated the city has approved this letter of credit in lieu of a performance bond, 
confirmed those are the improvements still outstanding and they feel the $28,000 it represents is 
cushion enough. The letter of credit has been signed and is in place. We are asking you to 
accept the letter of credit and direct staff to release the performance bond. 

 

On MOTION by Mr. Kelley seconded by Ms. Johnston with all in 
favor the letter of credit was accepted and staff was directed to 
release the performance bond. 

 

NINTH ORDER OF BUSINESS St. Joe Update (John Curtis) 

 Mr. Curtis gave an update on upcoming projects, roadway construction and timeline of 
city departmental reviews. Mr. Curtis asked the Board to reconsider accepting the ownership 
and maintenance responsibilities for the common areas in LDF-5 (Phases 1-3), as well as those 
around the charter school and LDF-3. Mr. DePriest requested those items be on the agenda for 
the next Board meeting. 

 

TENTH ORDER OF BUSINESS Update Regarding DRI Matters 

 Mr. Dantin gave an overview of the redesign of the district’s stormwater management 
plan, proposed traffic calming options and wayfinding signage that may benefit pedestrian and 
bicyclists. 

 

ELEVENTH ORDER OF BUSINESS Consideration of Landscape Maintenance 
RFP Project Manual 

 Ms. Sandy stated we are looking at running the RFP notice on February 24th, with a preproposal 
meeting on March 2nd, deadline for questions on March 9th, with proposals being 
submitted on March 23rd. There would be a public meeting for opening proposals, board 


members can attend but it is not a board of supervisors regular meeting. The proposals will be 
brought to this board on the April 9th regular meeting. The project manual is in the agenda 
package, in front of you is the maintenance map as well as some of the unit pricing and 
schedules that will be included with the project manual along with a detailed scope of services 
that Robert has put together. All those items are pretty much finalized at this point. 
Additionally, the Project Manual includes the evaluation criteria the Board would use to review 
and evaluate the proposals. 

 

On MOTION by Ms. Johnston seconded by Mr. Kelley with all in 
favor the evaluation criteria and the RFP project manual for 
landscape maintenance services was approved in substantial form 
subject to staff finalizing the project manual and staff was 
authorized to notice the RFP. 

 

TWELFTH ORDER OF BUSINESS Discussion of Barringer Hill Traffic/Safety 

 Mr. Dantin stated there are a couple options that we talked about last time and we will 
continue to push with the city in our ongoing discussions. One would be to close the median at 
Four Oaks and not allow left turns onto Barringer Hill from Four Oaks. It would stop the flow of 
traffic coming onto Barringer Hill going to the golf course; add more wayfinding signs to the 
golf course to bring them down to Grove Park. It would also provide a safe haven for 
pedestrians and bicyclists crossing the trail system at Barringer Hill. 

 You could also introduce an option of chicanes, narrowing a street by forcing people into 
narrow driveways and making them slow down. They are more effective than speed humps and 
can be introduced on a collector road where you can’t put speed humps. 

 

THIRTEENTH ORDER OF BUSINESS Staff Reports 

A. Attorney – Discussion Regarding Plat Review Process 


 Ms. Sandy reviewed the proposed plat review process and memorandum of 
understanding that will be on a future agenda after St. Joe’s comments are received. 

 

 B. Dantin Consulting 

 There being none, the next item followed. 

 


C. Communications Consulting 


 There being none, the next item followed. 

 

 D. Property Management Report 

 1. All Pro Reports 

 A copy of the All Pro reports was included in the agenda package. 

 

 2. Operations Memorandum 

 A copy of the operations memorandum was included in the agenda package. 

 

 3. Variance Report 

 A copy of the variance report was included in the agenda package. 

 

 4. Special Event Permit (Therese Kemper Graduate Student Afternoon) 

 Mr. Berlin outlined the request and the board had no objection. 

 

 E. Manager 

 There being none, the next item followed. 

 

FOURTEENTH ORDER OF BUSINESS Supervisor’s Requests 

 There being none, the next item followed. 

 

FIFTEENTH ORDER OF BUSINESS Audience Comments 

 A resident asked is there an update on the city park? 

 Mr. Berlin responded the city is in the stormwater permitting process at this time. 

 Mr. Curtis stated we are also working with the county and the city. One of the issues 
with the city park was water pressure and the city and county are working to extend the water 
along Tram from Capital Circle up to Four Oaks and they are building a trail and that trail will 
go all the way down to Fairview. 

 A resident asked in unit 22 are we still going to have a library? 


 Mr. Curtis responded no, the library has told us since they build the new library they are 
not going to build a library in SouthWood. 

 A resident asked have you considered signs that say “slow residential community” or 
something like that? 

 Mr. DePriest stated the city controls the roads and the signage. We have speed limit 
signs that are legally enforceable. 

 Mr. Rojas stated have your neighbors put those little men with flags that say, slow 
children at play. 

 

SIXTEENTH ORDER OF BUSINESS Next Scheduled Meeting – April 9, 2020 at 
6:30 p.m. at the Southwood Community 
Center 

 Mr. DePriest stated our next meeting is April 9, 2020. 

 

Ms. Johnston moved to adjourn the meeting at 8:00 p.m. 

 

 

 

 

 

 

Secretary/Assistant Secretary Chairman/Vice Chairman 

 


Capital Region 
Community Development District 
Unaudited Financial Statements 
March 31, 2020 
Meeting Date 
April 21, 2020 


CAPITAL REGION 
COMMUNITY DEVELOPMENT DISTRICT 
BALANCE SHEET 
March 31, 2020 
Total 
Debt Non-Major Governmental 
General Service Fund Funds 
ASSETS: 
CASH $110,666 --- --- $110,666 
Capital Reserve --- --- $71,667 $71,667 
INVESTMENT - STATE BOARD $1,138,213 --- --- $1,138,213 
INVESTMENTS: 
Series 2011A1 
Reserve A1 --- $185,694 --- $185,694 
Revenue A1 --- $369,249 --- $369,249 
Prepayment A1 --- $11,512 --- $11,512 
Series 2013 
Reserve --- $430,794 --- $430,794 
Revenue --- $990,397 --- $990,397 
Prepayment --- $150 --- $150 
Series 2018A1 
Reserve --- $651,977 --- $651,977 
Revenue --- $651,262 --- $651,262 
Prepayment --- $14,093 --- $14,093 
Due From General --- $325,803 --- $325,803 
Series 2018A2 
Reserve --- $136,528 --- $136,528 
Revenue --- $262,313 --- $262,313 
Prepayment --- $4,998 --- $4,998 
TOTAL ASSETS $1,248,880 $4,034,770 $71,667 $5,355,317 
LIABILITIES: 
DUE TO OTHER $37,523 --- --- $37,523 
DEFERRED REVENUE $31,597 --- --- $31,597 
FUND BALANCES: 
UNASSIGNED FOR GENERAL FUND $1,179,761 --- --- $1,179,761 
ASSIGNED FOR CAPITAL PROJECTS --- --- $71,667 $71,667 
RESTRICTED FOR DEBT SERVICE --- $4,034,770 --- $4,034,770 
LIABILITIES & FUND EQUITY 
& OTHER CREDITS $1,248,880 $4,034,770 $71,667 $5,355,317 


CAPITAL REGION 
COMMUNITY DEVELOPMENT DISTRICT 
GENERAL FUND 
Statement of Revenues, Expenditures and Changes in Fund Balances 
For the Period Ended March 31, 2020 
ADOPTED PRORATED BUDGET ACTUAL 
DESCRIPTION BUDGET THRU 03/31/20 THRU 03/31/20 VARIANCE 
REVENUES: 
Special Assessment-On Roll $1,181,280 $1,151,316 $1,151,316 $0 
Special Assessment-Direct - St Joe $379,158 $189,579 $189,579 $0 
Interest Income/Miscellaneous $2,500 $1,250 $4,775 $3,525 
TOTAL REVENUES $1,562,937 $1,342,145 $1,345,671 $3,525 
EXPENDITURES: 
ADMINISTRATIVE: 
Supervisors Fees $6,000 $3,000 $2,800 $200 
FICA Expense $459 $230 $214 $15 
Engineering $30,000 $15,000 $6,896 $8,104 
Arbitrage $3,750 $600 $600 $0 
Dissemination $7,300 $3,650 $3,650 $0 
Attorney $57,000 $28,500 $15,237 $13,263 
Annual Audit $4,000 $4,250 $4,250 $0 
Annual Report $500 $0 $0 $0 
Trustee Fees $14,000 $8,485 $8,485 $0 
Assessment Roll Services $11,500 $11,500 $11,500 $0 
Management Fees $48,620 $24,310 $24,310 $0 
Information Technology $2,800 $1,400 $1,400 $0 
Records Storage $150 $75 $0 $75 
Travel & Per Diem $1,750 $875 $733 $142 
Telephone $300 $150 $197 ($47) 
Postage $1,500 $750 $411 $339 
Printing & Binding $2,000 $1,000 $858 $142 
Insurance $16,627 $16,738 $16,738 $0 
Legal Advertising $3,500 $1,750 $1,080 $670 
Other Current Charges $1,600 $800 $1,008 ($208) 
Office Supplies $200 $100 $52 $48 
Dues, Licenses, Subscriptions $3,175 $175 $175 $0 
Capital Outlay $250 $125 $0 $125 
TOTAL ADIMINISTRATIVE $216,980 $123,463 $100,594 $22,869 
FIELD: 
Management Fees $126,000 $63,000 $63,000 $0 
Security $10,000 $5,000 $5,843 ($843) 
Communications $10,000 $5,000 $2,500 $2,500 
Utilities $45,000 $22,500 $19,034 $3,466 
Landscape Maintenance - Contract $879,249 $439,624 $439,624 $0 
Landscape Maintenance - New Units/Street Trees $7,500 $3,750 $96 $3,654 
Pond Maintenance - Contract $5,000 $2,500 $865 $1,635 
Pond Repairs - Current Units $30,000 $15,000 $21,149 ($6,149) 
Pond Repairs - New Units $1,500 $750 $0 $750 


CAPITAL REGION 
COMMUNITY DEVELOPMENT DISTRICT 
GENERAL FUND 
Statement of Revenues, Expenditures and Changes in Fund Balances 
For the Period Ended March 31, 2020 
ADOPTED PRORATED BUDGET ACTUAL 
DESCRIPTION BUDGET THRU 03/31/20 THRU 03/31/20 VARIANCE 
EXPENDITURES: 
FIELD: (continued) 
SWMF Operating Permit Fees $5,508 $2,754 $25 $2,729 
Irrigation Maintenance - Contract $49,604 $24,802 $24,802 ($0) 
Irrigation Maintenance - New Units $500 $250 $12 $238 
Irrigation Repairs - Current Units $40,000 $20,000 $17,363 $2,637 
Irrigation Systems Upgrades $1,250 $625 $0 $625 
Preserve Maintenance $40,000 $20,000 $33,794 ($13,794) 
Tot Lot Inspection/Maintenance $5,000 $2,500 $0 $2,500 
Tree Removal/Trimming/Cleanup $35,000 $17,500 $6,050 $11,450 
Alleyway Maintenance $5,000 $2,500 $600 $1,900 
Miscellaneous Maintenance $7,500 $3,750 $5,247 ($1,497) 
Special Events $5,000 $2,500 ($350) $2,850 
Other-Contingency $5,000 $2,500 $737 $1,763 
Capital Expenditures $25,000 $12,500 $0 $12,500 
Reserve for Capital - R&R $94,209 $47,104 $0 $47,104 
Common Area Maintenance $8,000 $4,000 $2,421 $1,579 
TOTAL FIELD $1,440,820 $720,410 $642,813 $77,597 
TOTAL EXPENDITURES $1,657,800 $843,873 $743,407 $100,466 
EXCESS (DEFICIT) OF REVENUES 
OVER EXPENDITURES ($94,863) $498,273 $602,264 $103,991 
NET CHANGE IN FUND BALANCE ($94,863) $498,273 $602,264 $103,991 
FUND BALANCE - Beginning $94,863 $577,497 
FUND BALANCE - Ending $0 $1,179,761 


CAPITAL REGION CDD 
GENERAL FUND 
FY 2020 
ADOPTED Year to 
Description BUDGET October November December January February March April May June July August September Date 
REVENUES: 
Special Assessment-On Roll $1,181,280 $0 $149,478 $925,674 $40,852 $16,720 $18,592 $0 $0 $0 $0 $0 $0 $1,151,316 
Special Assessment-Direct - St Joe $379,158 $31,597 $31,597 $31,597 $31,597 $31,597 $31,597 $0 $0 $0 $0 $0 $0 $189,579 
Interest Income/Miscellaneous $2,500 $828 $593 $380 $362 $1,246 $1,366 $0 $0 $0 $0 $0 $0 $4,775 
Carry Forward Surplus $94,863 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 
TOTAL REVENUES $1,657,800 $32,425 $181,668 $957,650 $72,810 $49,563 $51,555 $0 $0 $0 $0 $0 $0 $1,345,671 
EXPENDITURES: 
Administrative: 
Supervisors Fees $6,000 $800 $0 $1,000 $0 $1,000 $0 $0 $0 $0 $0 $0 $0 $2,800 
FICA Expense $459 $61 $0 $77 $0 $77 $0 $0 $0 $0 $0 $0 $0 $214 
Engineering $30,000 $1,313 $407 $2,525 $2,418 $233 $0 $0 $0 $0 $0 $0 $0 $6,896 
Arbitrage $3,750 $600 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $600 
Dissemination $7,300 $608 $608 $608 $608 $608 $608 $0 $0 $0 $0 $0 $0 $3,650 
Attorney $57,000 $2,435 $147 $6,024 $1,935 $4,696 $0 $0 $0 $0 $0 $0 $0 $15,237 
Annual Audit $4,000 $0 $0 $4,000 $250 $0 $0 $0 $0 $0 $0 $0 $0 $4,250 
Annual Report $500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 
Trustee Fees $14,000 $4,337 $0 $4,148 $0 $0 $0 $0 $0 $0 $0 $0 $0 $8,485 
Assessment Roll Services $11,500 $11,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $11,500 
Management Fees $48,620 $4,052 $4,052 $4,052 $4,052 $4,052 $4,052 $0 $0 $0 $0 $0 $0 $24,310 
Information Technology $2,800 $233 $233 $233 $233 $233 $233 $0 $0 $0 $0 $0 $0 $1,400 
Records Storage $150 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 
Travel & Per Diem $1,750 $238 $142 $172 $181 $0 $0 $0 $0 $0 $0 $0 $0 $733 
Telephone $300 $42 $20 $0 $21 $65 $48 $0 $0 $0 $0 $0 $0 $197 
Postage $1,500 $132 $9 $75 $18 $107 $71 $0 $0 $0 $0 $0 $0 $411 
Printing & Binding $2,000 $78 $178 $17 $299 $48 $239 $0 $0 $0 $0 $0 $0 $858 
Insurance $16,627 $16,738 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $16,738 
Legal Advertising $3,500 $96 $360 $97 $99 $428 $0 $0 $0 $0 $0 $0 $0 $1,080 
Other Current Charges $1,600 $188 $197 $154 $2 $0 $466 $0 $0 $0 $0 $0 $0 $1,008 
Office Supplies $200 $6 $15 $0 $15 $0 $15 $0 $0 $0 $0 $0 $0 $52 
Dues, Licenses, Subscriptions $3,175 $175 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $175 
Capital Outlay $250 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 
Total Administrative $216,980 $43,632 $6,370 $23,182 $10,130 $11,546 $5,732 $0 $0 $0 $0 $0 $0 $100,594 


CAPITAL REGION CDD 
GENERAL FUND 
FY 2020 
ADOPTED Year to 
Description BUDGET October November December January February March April May June July August September Date 
Maintenance: 
Management Fees $126,000 $10,500 $10,500 $10,500 $10,500 $10,500 $10,500 $0 $0 $0 $0 $0 $0 $63,000 
Security $10,000 $5,738 $105 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,843 
Communications $10,000 $500 $500 $0 $500 $500 $500 $0 $0 $0 $0 $0 $0 $2,500 
Utilities $45,000 $6,293 $2,494 $2,658 $2,167 $1,820 $3,603 $0 $0 $0 $0 $0 $0 $19,034 
Landscape Maintenance - Contract $879,249 $73,271 $73,271 $73,271 $73,271 $73,271 $73,271 $0 $0 $0 $0 $0 $0 $439,624 
Landscape Maintenance - New Units/Street Trees $7,500 $5 $5 $5 $71 $5 $5 $0 $0 $0 $0 $0 $0 $96 
Pond Maintenance - Contract $5,000 $0 $0 $865 $0 $0 $0 $0 $0 $0 $0 $0 $0 $865 
Pond Repairs - Current Units $30,000 $5,043 $6,275 $74 $0 $2,775 $6,984 $0 $0 $0 $0 $0 $0 $21,149 
Pond Repairs - New Units $1,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 
SWMF Operating Permit Fees $5,508 $25 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $25 
Irrigation Maintenance - Contract $49,604 $4,134 $4,134 $4,134 $4,134 $4,134 $4,134 $0 $0 $0 $0 $0 $0 $24,802 
Irrigation Maintenance - New Units $500 $0 $0 $3 $3 $3 $3 $0 $0 $0 $0 $0 $0 $12 
Irrigation Repairs - Current Units $40,000 $1,498 $1,426 $990 $7,349 $1,602 $4,499 $0 $0 $0 $0 $0 $0 $17,363 
Irrigation Systems Upgrades $1,250 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 
Preserve Maintenance $40,000 $7,842 $735 $3,452 $5,611 $0 $16,155 $0 $0 $0 $0 $0 $0 $33,794 
Tot Lot Inspection/Maintenance $5,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 
Tree Removal/Trimming/Cleanup $35,000 $0 $1,500 $0 $3,330 $1,220 $0 $0 $0 $0 $0 $0 $0 $6,050 
Alleyway Maintenance $5,000 $600 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $600 
Miscellaneous Maintenance $7,500 $2,000 $1,738 $953 $42 $513 $0 $0 $0 $0 $0 $0 $0 $5,247 
Special Events $5,000 -$350 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 -$350 
Other-Contingency $5,000 $0 $0 $545 $0 $163 $30 $0 $0 $0 $0 $0 $0 $737 
Capital Expenditures $25,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 
Reserve for Capital - R&R $94,209 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 
Common Area Maintenance $8,000 $1,159 $391 $0 $872 $0 $0 $0 $0 $0 $0 $0 $0 $2,421 
Total Maintenance $1,440,820 $118,257 $103,072 $97,448 $107,848 $96,505 $119,682 $0 $0 $0 $0 $0 $0 $642,813 
Total Recreatin Facility $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 
Total Expenditures $1,657,800 $161,889 $109,442 $120,631 $117,979 $108,051 $125,415 $0 $0 $0 $0 $0 $0 $743,407 
Interfund Tranfer In/(Out) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 
Excess Revenues (Expenditures) $0 ($129,465) $72,226 $837,019 ($45,168) ($58,488) ($73,860) $0 $0 $0 $0 $0 $0 $602,264 


CAPITAL REGION 
COMMUNITY DEVELOPMENT DISTRICT 
CAPITAL RESERVE 
Statement of Revenues, Expenditures and Changes in Fund Balances 
For the Period Ended March 31, 2020 
ADOPTED PRORATED BUDGET ACTUAL 
DESCRIPTION BUDGET THRU 03/31/20 THRU 03/31/20 VARIANCE 
REVENUES: 
Capital Reserve Contribution $119,209 $0 $0 $0 
TOTAL REVENUES $119,209 $0 $0 $0 
EXPENDITURES: 
Reserve for Capital - R&R $0 $0 $1,050 ($1,050) 
Other Charges $600 $300 $281 $19 
TOTAL EXPENDITURES $600 $300 $1,331 ($1,031) 
EXCESS (DEFICIT) OF REVENUES 
OVER EXPENDITURES $118,609 (300.00) (1,330.75) (1,030.75) 
FUND BALANCE - Beginning $102,095 $72,998 
FUND BALANCE - Ending $220,704 $71,667 


CAPITAL REGION 
COMMUNITY DEVELOPMENT DISTRICT 
DEBT SERVICE FUND - SERIES 2011A1 & A2 
Statement of Revenues, Expenditures and Changes in Fund Balances 
For the Period Ended March 31, 2020 
6 
ADOPTED PRORATED BUDGET ACTUAL 
DESCRIPTION BUDGET THRU 03/31/20 THRU 03/31/20 VARIANCE 
REVENUES: 
Special Assessments - Residential $379,445 $367,481 $367,481 $0 
Interest Income $1,000 $500 $2,646 $2,146 
TOTAL REVENUES $380,445 $367,981 $370,127 $2,146 
EXPENDITURES: 
SERIES 2011-A1 
Interest - 11/1 - 2011A1 $85,659 $85,659 $85,659 $0 
Interest - 5/1 - 2011A1 $85,659 $0 $0 $0 
Principal - 5/1 - 2011A1 $200,000 $0 $0 $0 
TOTAL EXPENDITURES $371,318 $85,659 $85,659 $0 
EXCESS (DEFICIT) OF REVENUES 
OVER EXPENDITURES $9,127 $282,322 $284,468 $2,146 
FUND BALANCE - Beginning $96,300 $281,986 
FUND BALANCE - Ending $105,427 $566,455 



CAPITAL REGION 
COMMUNITY DEVELOPMENT DISTRICT 
DEBT SERVICE FUND - SERIES 2013A 
Statement of Revenues, Expenditures and Changes in Fund Balances 
For the Period Ended March 31, 2020 
6 
ADOPTED PRORATED BUDGET ACTUAL 
DESCRIPTION BUDGET THRU 03/31/20 THRU 03/31/20 VARIANCE 
REVENUES: 
Special Assessments - Residential $381,326 $368,558 $368,558 $0 
Special Assessments - Commercial $480,848 $478,341 $478,341 $0 
Interest Income $2,500 $1,250 $7,169 $5,919 
TOTAL REVENUES $864,674 $848,148 $854,068 $5,919 
EXPENDITURES: 
Interest- 11/1 $215,209 $215,209 $215,209 $0 
Interest - 5/1 $215,209 $0 $0 $0 
Principal - 5/1 $440,000 $0 $0 $0 
TOTAL EXPENDITURES $870,418 $215,209 $215,209 $0 
EXCESS (DEFICIT) OF REVENUES 
OVER EXPENDITURES ($5,744) $632,939 $638,859 $5,920 
FUND BALANCE - Beginning $347,730 $782,482 
FUND BALANCE - Ending $341,986 $1,421,341 



CAPITAL REGION 
COMMUNITY DEVELOPMENT DISTRICT 
DEBT SERVICE FUND - SERIES 2018A1 
Statement of Revenues, Expenditures and Changes in Fund Balances 
For the Period Ended March 31, 2020 
6 
PROPOSED PRORATED BUDGET ACTUAL 
DESCRIPTION BUDGET THRU 03/31/20 THRU 03/31/20 VARIANCE 
REVENUES: 
Special Assessments - Residential $114,569 $138,133 $138,133 $0 
Special Assessments - Commercial $75,911 $76,770 $76,770 $0 
Special Assessments - Direct $1,115,613 $760,207 $760,207 $0 
Interest Income $2,500 $1,250 $5,330 $4,080 
TOTAL REVENUES $1,308,594 $976,360 $980,440 $4,080 
EXPENDITURES: 
Interest - 11/1 $401,650 $401,650 $401,650 $0 
Special Call - 11/1 $0 $0 $5,000 ($5,000) 
Interest - 5/1 $401,650 $0 $0 $0 
Principal - 5/1 $510,000 $0 $0 $0 
TOTAL EXPENDITURES $1,313,300 $401,650 $406,650 ($5,000) 
EXCESS (DEFICIT) OF REVENUES 
OVER EXPENDITURES ($4,706) $574,710 $573,790 ($920) 
NET CHANGE IN FUND BALANCE ($4,706) $574,710 $573,790 ($920) 
FUND BALANCE - Beginning $463,753 $1,069,346 
FUND BALANCE - Ending $459,047 $1,643,136 



CAPITAL REGION 
COMMUNITY DEVELOPMENT DISTRICT 
DEBT SERVICE FUND - SERIES 2018A2 
Statement of Revenues, Expenditures and Changes in Fund Balances 
For the Period Ended March 31, 2020 
6 
PROPOSED PRORATED BUDGET ACTUAL 
DESCRIPTION BUDGET THRU 03/31/20 THRU 03/31/20 VARIANCE 
REVENUES: 
Special Assessments - Residential $273,055 $261,230 $261,230 $0 
Interest Income $2,500 $1,250 $1,606 $356 
TOTAL REVENUES $275,555 $262,480 $262,836 $356 
EXPENDITURES: 
Interest - 11/1 $55,096 $55,096 $55,096 $0 
Interest - 5/1 $55,096 $0 $0 $0 
Principal - 5/1 $165,000 $0 $0 $0 
TOTAL EXPENDITURES $275,192 $55,096 $55,096 $0 
EXCESS (DEFICIT) OF REVENUES 
OVER EXPENDITURES $363 $207,384 $207,740 $356 
NET CHANGE IN FUND BALANCE $363 $207,384 $207,740 $356 
FUND BALANCE - Beginning $58,522 $196,099 
FUND BALANCE - Ending $58,885 $403,839 



CAPITAL REGION CDD 
ASSESSMENT RECEIPTS FISCAL YEAR 2020 

ASSESSED TO # UNITS 
SERIES 2008 / 
2018-1 
RESIDENTIAL 
SERIES 2008 / 
2018-1 
COMMERCIAL 
SERIES 2011A-1 
RESIDENTIAL 
SERIES 2011A-2 
/ 2018-2 
COMMERCIAL 
SERIES 2013 
RESIDENTIAL 
SERIES 2013 
COMMERCIAL 
TOTAL DEBT 
SERVICE 
FISCAL YEAR 
2020 O&M TOTAL ASSESSED 
ST JOE COMPANY 1,692.00 - 1,086,010.90 - - - - 1,086,010.90 379,158.05 1,465,168.95 

LEON CO. TAX ROLL 2,991.58 142,917.85 7 7,165.00 379,444.65 274,147.35 3 81,324.91 480,803.85 1,735,803.62 1,181,279.95 2,917,083.56 

TOTAL NET ASSESSED 4,683.58 142,917.85 1,163,175.90 379,444.65 274,147.35 3 81,324.91 4 80,803.85 2,821,814.51 1,560,438.00 4,382,252.51 
RECEIVED BY 
SERIES 2008 / 
2018-1 
RESIDENTIAL 
SERIES 2008 / 
2018-1 
COMMERCIAL 
SERIES 2011A-1 
RESIDENTIAL 
SERIES 2011A-2 
/ 2018-2 
COMMERCIAL 
SERIES 2013 
RESIDENTIAL 
SERIES 2013 
COMMERCIAL 
TOTAL DEBT 
SERVICE 
FISCAL YEAR 
2020 O&M 
TOTAL COLLECTED 
NET 
ST JOE COMPANY - 760,207.63 - - - - 760,207.63 221,175.50 981,383.13 
TOTAL DUE DIRECT INVOICE - 325,803.27 - - - - 3 25,803.27 1 57,982.55 483,785.82 

LEON CO DIST 1 11/13/2019 474.38 - 689.96 - 1,265.71 - 2,430.05 1,619.94 4 ,049.99 
LEON CO DIST 2 11/25/2019 7,981.79 2 0,652.41 30,195.94 - 21,296.53 128,682.16 208,808.83 147,858.42 356,667.25 
LEON CO DIST 3 12/11/2019 4 7,047.29 2 1,498.03 134,182.37 165,092.01 1 25,528.78 133,951.11 627,299.59 421,511.61 1,048,811.20 
LEON CO DIST 4 12/20/2019 6 9,863.04 2 9,446.49 177,752.97 9 3,978.95 1 86,404.40 183,476.78 740,922.63 504,161.91 1,245,084.54 
LEON CO DIST 5 1/15/2020 8,102.75 2,532.88 10,268.47 - 21,619.28 15,781.99 58,305.37 39,745.77 98,051.14 
LEON CO DIST 6 1/30/2020 132.45 73.56 350.40 257.09 353.40 458.37 1,625.27 1,106.39 2 ,731.66 
LEON CO DIST 7 2/19/2020 3,214.71 - 11,060.07 1,901.90 8,577.29 - 24,753.97 16,720.17 41,474.14 
LEON CO DIST 8 3/16/2020 1,316.47 2,566.28 2 ,980.85 - 3,512.53 15,990.09 26,366.22 18,592.26 44,958.48 
LEON CO DIST 9 4/9/2020 2,779.61 - 8 ,232.38 3,441.26 7,416.39 - 21,869.64 14,616.91 36,486.55 
- - - - - - - - - 
- - - - - - - - - 
- - - - - - - - - 
- - - - - - - - - 
- - - - - - - - - 
TOTAL RECEIVED TAX ROLL 140,912.49 7 6,769.65 375,713.41 264,671.21 3 75,974.31 4 78,340.50 1,712,381.57 1,165,933.38 2,878,314.95 

TOTAL DUE TAX ROLL 

2,005.36 395.35 3,731.24 9,476.14 5,350.60 2,463.35 23,422.04 15,346.57 38,768.61 

PERCENT RECEIVED 
% RECEIVED DIRECT INVOICE 
% RECEIVED TAX ROLL 

SERIES 2008 / 
2018-1 
RESIDENTIAL 
SERIES 2008 / 
2018-1 
COMMERCIAL 
SERIES 2011A-1 
RESIDENTIAL 
SERIES 2011A-2 
/ 2018-2 
COMMERCIAL 
SERIES 2013 
RESIDENTIAL 
SERIES 2013 
COMMERCIAL 
TOTAL DEBT 
SERVICE 
FISCAL YEAR 
2019 O&M TOTAL 
0.00% 70.00% 0.00% 0.00% 0.00% 0.00% 70.00% 58.33% 66.98% 
98.60% 99.49% 99.02% 96.54% 98.60% 99.49% 98.65% 98.70% 98.67% 


Capital Region 
Community Development District 
Check Register Summary 
General Fund 
2/1/2020 - 3/31/2020 
Check Date Check #'s Total Amount 
2/3/2020 2413-2427 $ 1,186,564.43 
2/19/2020 2428-2438 $ 210,321.39 
3/11/2020 2439-2444 $ 318,923.40 
3/17/2020 2445-2452 $ 107,465.35 
3/26/2020 2453-2455 $ 23,489.40 
3/31/2020 2456 $ 325,803.27 
Total $ 2,172,567.24 
* FedEx invoices will be provided upon request 


April 21, 2020 

 

Capital Region Community Development District 

475 West Town Place, Suite 114 

St. Augustine, Florida 32092 

 

Subject: Work Authorization No. 13, Addendum #1 

 Capital Region Community Development District 

 

Dear Chairman, Board of Supervisors: 

 

 Atkins North America, Inc. (“Atkins”) is pleased to submit this Addendum #1 (“Addendum #1”) 
to Work Authorization Number 13 dated February 7, 2019 (“Work Authorization No. 13”) to provide 
engineering services for the Capital Region Community Development District (“District”). We will 
provide these services pursuant to our current agreement dated April 28, 2011 (“Engineering 
Agreement”), as supplemented by Work Authorization No. 13, as follows: 

 

I. Scope of Work 


The District will engage the services of Atkins to perform those services as necessary 
pursuant to the Engineering Agreement, as supplemented by Work Authorization No. 13, 
including requested attendance at Board of Supervisors meetings and preparation of reports 
or other activities as directed by the District’s Board of Supervisors or its staff. 

 

II. Fees 


The District will compensate Atkins for these services based on the actual hours worked and 
a 2.9 multiplier in an amount not-to-exceed $10,000 without further authorization, which 
amount shall include all amounts incurred since the original date of Work Authorization 
Numer 13. The District will reimburse Atkins all direct costs, which include items such as 
printing, drawings, travel, deliveries, permit fees, et cetera, pursuant to the Engineering 
Agreement. 

 

This Addendum #1, together with the Engineering Agreement and Work Authorization No. 13, 
represents the entire understanding between the District and Atkins with regard to the referenced work 
authorization. If you wish to accept this Addendum #1, please sign where indicated and return one copy 
to our office. Upon receipt, we will promptly schedule our services. Thank you for considering Atkins. 
We look forward to helping you create a quality project. 

 

 Sincerely, 

 Atkins North America, Inc. 

 

 _____________________________ 

 Mario Rivieccio 

APPROVED AND ACCEPTED 

 

By: _______________________________ Date: ________________________ 

 Authorized Representative of Capital Region Community Development District 


RESOLUTION 2020-05 

 

A RESOLUTION OF THE BOARD OF SUPERVISORS OF 
THE CAPITAL REGION COMMUNITY DEVELOPMENT 
DISTRICT IMPLEMENTING SECTION 190.006(3), 
FLORIDA STATUTES, AND REQUESTING THAT THE 
LEON COUNTY SUPERVISOR OF ELECTIONS PLACE 
SPECIAL DISTRICT CANDIDATES ON GENERAL 
ELECTION BALLOT; PROVIDING FOR 
COMPENSATION; SETTING FORTH THE TERMS OF 
OFFICE; AUTHORIZING NOTICE OF THE QUALIFYING 
PERIOD; AND PROVIDING FOR SEVERABILITY AND AN 
EFFECTIVE DATE. 

 

WHEREAS, the Capital Region Community Development District (“District”) is a local 
unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, 
being situated partially within the City of Tallahassee, Florida, and entirely within Leon County, 
Florida; and 

 

WHEREAS, the Board of Supervisors of the District (“Board”) seeks to implement 
Section 190.006(3), Florida Statutes, and to instruct the Leon County Supervisor of Elections 
(“Supervisor”) to conduct the District’s elections by the qualified electors of the District at the 
general election (“General Election”). 

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD 
OF SUPERVISORS OF THE CAPITAL REGION 
COMMUNITY DEVELOPMENT DISTRICT: 

 

1. GENERAL ELECTION SEATS. Seat 2, currently held by Brian Kelley, and 
Seat 4, currently held by John Ray, are scheduled for the General Election in November 2020. The 
District Manager is hereby authorized to notify the Supervisor of Elections as to what seats are 
subject to General Election for the current election year. 


 

2. QUALIFICATION PROCESS. For each General Election, all candidates shall 
qualify for individual seats in accordance with Section 99.061, Florida Statutes, and must also be 
a qualified elector of the District. A qualified elector is any person at least 18 years of age who is 
a citizen of the United States, a legal resident of the State of Florida and of the District, and who 
is registered to vote with the Leon County Supervisor of Elections. Campaigns shall be conducted 
in accordance with Chapter 106, Florida Statutes. 


 

3. COMPENSATION. Members of the Board receive $200 per meeting for their 
attendance and no Board member shall receive more than $4,800 per year. 


 

4. TERM OF OFFICE. The term of office for the individuals to be elected to the 
Board in the General Election is four (4) years. The newly elected Board members shall assume 
office on the second Tuesday following the election. 



 

5. REQUEST TO SUPERVISOR OF ELECTIONS. The District hereby requests 
the Supervisor to conduct the District’s General Election. The District understands that it will be 
responsible to pay for its proportionate share of the General Election cost and agrees to pay same 
within a reasonable time after receipt of an invoice from the Supervisor. 


 

6. PUBLICATION. The District Manager is directed to publish a notice of the 
qualifying period for each General Election, in a form substantially similar to Exhibit A attached 
hereto. 


 

7. SEVERABILITY. The invalidity or unenforceability of any one or more 
provisions of this Resolution shall not affect the validity or enforceability of the remaining portions 
of this Resolution, or any part thereof. 


 

8. EFFECTIVE DATE. This Resolution shall become effective upon its passage. 


 

PASSED AND ADOPTED this 21st day of April, 2020. 

 

CAPITAL REGION COMMUNITY 
DEVELOPMENT DISTRICT 

 

 

 

Chairman, Board of Supervisors 

ATTEST: 

 

 

 

Secretary 

 

 

 


EXHIBIT A 

 

NOTICE OF QUALIFYING PERIOD FOR CANDIDATES 

FOR THE BOARD OF SUPERVISORS OF THE 

CAPITAL REGION COMMUNITY DEVELOPMENT DISTRICT 

Notice is hereby given that the qualifying period for candidates for the office of Supervisor 
of the Capital Region Community Development District (“District”) will commence at noon on 
June 8, 2020, and close at noon on June 12, 2020. Candidates must qualify for the office of 
Supervisor with the Leon County Supervisor of Elections located at 2990-1 Apalachee Pkwy, 
Tallahassee, Florida 32303, Ph.: (850) 606-8683. All candidates shall qualify for individual seats 
in accordance with Section 99.061, Florida Statutes, and must also be a “qualified elector” of the 
District, as defined in Section 190.003, Florida Statutes. A “qualified elector” is any person at 
least 18 years of age who is a citizen of the United States, a legal resident of the State of Florida 
and of the District, and who is registered to vote with the Leon County Supervisor of Elections. 
Campaigns shall be conducted in accordance with Chapter 106, Florida Statutes. 

The Capital Region Community Development District has 2 seats up for election, 
specifically seats 2 and 4. Each seat carries a four-year term of office. Elections are nonpartisan 
and will be held at the same time as the general election on November 3, 2020, and in the manner 
prescribed by law for general elections. 

For additional information, please contact the Leon County Supervisor of Elections. 

 

PUBLISH ON OR BEFORE MAY 25, 2020