Capital Region Community Development District TABLE OF CONTENTS General Fund Budget Per Unit Assessment - Schedule Narrative Page 1 - 2 Page 3-4 Page 5 - 9 Capital Reserve Fund Budget Page 10 Debt Service Fund Series 2008 Budget Page 11 Series 2011A1/A2 Budget Amortization Schedule - 2011A1 Page 12 Page 13 Series 2013A Budget Amortization Schedule - 2013A Page 14 Page 15 Series 2018A1 Budget Amortization Schedule - 2018A1 Page 16 Page 17 Series 2018A2 Budget Amortization Schedule - 2018A2 Page 18 Page 19 REVENUES: Maintenance Assessments The District will levy a non ad-valorem special assessment on all taxable property within the District to fund all of the General Operating Expenditures for the fiscal year. Interest Income The District will have all excess funds invested with the State Board of Administration. The amount is based upon the estimated average balance of funds available during the fiscal year. EXPENDITURES: Administrative: Supervisor Fees The Florida Statutes allows each board member to receive $200 per meeting no to exceed $4,800 in one year. The amount for the fiscal year is based upon all five supervisors attending the estimated 12 annual meetings. FICA Expense Represents the Employer's share of Social Security and Medicare taxes withheld from Board of Supervisors checks. Engineering Fees The District's engineer (Atkins) will be providing limited engineering services to the District including attendance as needed and preparation for board meetings, review and execute of documents under the District’s trust indenture and monitoring of District projects. Additionally The District utilizes Dantin Engineering on an assigned project basis and for engineering consulting services. Arbitrage The District is required to annually have an arbitrage rebate calculation on the District's Series 2008A Capital Improvement Revenue Bonds, Series 2011A-1 and 2011A-2 Capital Improvement Revenue Refunding Bonds, and the Series 2013 Capital Improvement Revenue Bonds. Currently the District has contracted with Grau & Associates, an independent certified public accounting firm, to calculate the rebate liability and submit a report to the District. Dissemination Agent The District is required by the Security and Exchange Commission to comply with Rule 15(c) (2)-12(b) (5), which relates to additional reporting requirements for un-rated bond issues. The District has contracted with GMS, LLC to provide this service. Attorney The District's legal counsel will be providing general legal services to the District, i.e., attendance and preparation for monthly meetings, review operating and maintenance contracts. Annual Audit The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Trustee Fees The District issued Series 2008A Capital Improvement Revenue Bonds, Series 2011A1-A2 Capital Improvement Revenue Refunding Bonds and Series 2013 Capital Improvement Revenue Bonds which are held with a Trustee at US Bank. The amount of the trustee fees is based on the agreement between US Bank and the District. Page 5 Assessment Roll Governmental Management Services serves as the District’s collection agent and certifies the District’s non-ad valorem assessment with the county tax collector. Management Fees The District receives Management, Accounting and Administrative services as part of a Management Agreement with Governmental Management Services. Information Technology The District processes all of its financial activities, i.e., accounts payable, financial statements, etc. on a mainframe computer leased by Governmental Management Services. Records Storage The District’s Records will be stored off site at Iron Mountain. Travel & Per Diem Travel expenses to attend meetings, conferences, etc. Telephone Telephone for agenda calls or monthly meetings. Postage Mailing of agenda packages, overnight deliveries, correspondence, etc. Printing & Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc. Insurance The District's General Liability & Public Officials Liability Insurance policy is with Florida Insurance Alliance. Florida Insurance Alliance specializes in providing insurance coverage to governmental agencies. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation. Other Current Charges Bank charges and any other miscellaneous expenses that are incurred during the year. Office Supplies Miscellaneous office supplies. Dues, Licenses & Subscriptions The District is required to pay an annual fee to the Department of Economic Opportunity for $175. Membership with the Florida Association of Special Districts is provided to Supervisors and Staff. Capital Outlay Represents any minor capital expenditures the District may need to make during the Fiscal Year. Page 6 Maintenance: Field Management Fees The District has contracted with GMS, LLC for the supervision and on-site management of Capital Region Community Development District. Their responsibilities include management of field services contracts such as landscape maintenance, ponds maintenance, and security patrols, oversight of capital assets and coordination of maintenance, repairs and replacement of capital assets. Security The District has contracted with Barkley Security Agency for security Services, to include patrol of District owned properties. The District also contracts for additional patrol services with law enforcement agencies on an asneeded basis. Communications The District has contracted Bulldog Strategy Group for professional public relations and communications services, to include maintenance of existing District communications tools and systems, monitoring of District issues and policies, and advisement of Board and staff regarding communications. Landscape/Irrigation Maintenance The District has contracted with All Pro Land Care of Tallahassee, Inc. to provide landscaping and irrigation maintenance services to all the common areas within the District. Services include mowing, trimming, fertilization, maintenance of irrigations systems, and trimming of District owned trees. Contract Amounts Monthly Annual Landscape Maintenance - Contract $72,387 $893,409 Landscape Maintenance - New Units/Street Trees $1,842 $7,500 Pond Maintenance - Contract $417 $5,000 Pond Repairs - Current Units $1,667 $20,000 Irrigation Maintenance - Contract $6,159 $45,378 Irrigation Maintenance - New Units $375 $500 Irrigation Repairs - Current Units $3,333 $40,000 Irrigation System Upgrades $833 $1,000 Total $87,013 $1,012,787 Pond Maintenance Funding for servicing District – owned ponds. SWMF Operating Permit Fees The District pays the City of Tallahassee, Growth Management Department for inspection of and the administration needed to issue operating permits for District owned and maintained Storm Water facilities. Preserve Maintenance The District has contracted with All Pro Land Care of Tallahassee, Inc. to maintain the various preserved areas within the District (listed as Park Maintenance), but also contacts out work in other preserve areas to various contractors. Tot-Lot Inspection Maintenance The District owns a recreational area that requires monthly inspection and repairs/replacements as well as mulch twice a year. Page 7 Alleyway Maintenance The District conducts repairs and maintenance of the District-owned alleyways. Miscellaneous Maintenance Unscheduled repairs and maintenance to the District’s facilities not allocated to a particular area Utilities The cost of electricity and Irrigation Water for Capital Region CDD for the following accounts: Account # Services Address Monthly Annual 1680485610 3766 Greyfield Dr - Pump 1 $100 $1,200 1780485610 2150 Merchants Row Blvd - Pump $50 $600 1894063223 2380 E Orange Ave Irr $450 $5,400 2429471295 3564 S Blair Stone Rd Reclaim $75 $900 2780485610 2588 Merchants Row Blvd - Pump $50 $600 3077919780 3136 Dickinson Dr. $50 $600 3183002658 3001 School House Rd Reclaimed $200 $2,400 3541485610 2301 E Orange Ave, Irr/3591 Strolling Way $50 $600 3543485610 3701 Mossy Creek Ln - Unit 1 $300 $3,600 3680485610 3765 Grove Park Dr $50 $600 4263972522 3029 Dickinson Dr. Area Lights $75 $900 4360485610 1900 Merchants Row-ENTRANCE $75 $900 4680485610 3992 Four Oaks Blvd $50 $600 5399698926 3252 Updike Ave IRR $50 $600 6243485610 3700 Mossy Creek Ln- Pump $50 $600 6948377092 1901 Merchants Row Blvd $50 $600 7042865610 4580 Grove Park Dr - IRR $50 $600 7580485610 3705 Four Oaks Blvd $130 $1,560 7670485610 3766 Greyfield Dr $50 $600 8001821240 Various Locations- Area Lights $1,200 $14,400 8270485610 3603 Capital Cir SE Irr. $420 $5,040 8503683950 3751 Biltmore Ave - HYD $50 $600 8965428817 3559 Four Oaks Blvd $50 $600 9143451140 3700 Spider Lily Way $50 $600 9413485610 3000 School House Road $50 $600 9356890232 4583 Grove Park Dr. Temp. $50 $600 9650988960 3751 Biltmore Ave - IRR $50 $600 9674588544 Various Locations, Irrigation $50 $600 9699066720 3145 Mulberry Park Blvd. Area Light $200 $2,400 9778998416 2471 E Orange Ave. Irr. $42 $504 Total $4,167 $50,004 Page 8 Special Events Pops in the park. Other Contingencies Unscheduled repairs and maintenance to the District’s Facilities throughout the community. Capital Expenditures Represents any new capital expenditures the District may need to make during the Fiscal Year. Reserves for Capital Repairs and Replacements This Reserve funding is for the Capital Repairs and Replacements for the District’s capital assets. Page 9