Generally speaking, park facilities are available to the general public on a first-come, first-serve basis and are managed according to the District’s facilities rules. However, special use permits for activities otherwise prohibited by these rules may be obtained from the District’s Property Manager.
The District may deny any application based on safety, site capacity, scheduling considerations, potential for community disturbance, other issues impacting the community or as may be in the best interests of the District. All decisions of the Board are final.
- All persons receiving approved applications must sign a statement that they have read and agree to abide by the policies, rules and/or regulations of the District.
- Proof of insurance (if required) and the applicable deposit must be received at least five business days prior to the scheduled event or assembly time.
Special Use Application Review and Approval
For special events or organized assemblies with fewer than 30 anticipated attendees, a completed short-form special use application must be returned to the District’s Property Manager at least 15 business days prior to the scheduled event or assembly time. This minimum application deadline may be waived if the Property Manager determines that such a waiver will not present a hazard to the safety of the public because of the reduced time available within which to fully process the application.
Applicants should take note that the Property Manager in his/her discretion may determine that a special use application should be subject to the review and approval of the District’s Board of Supervisors. Such applications will considered by the Board at its next regular meeting.
For special events or organized assemblies with 30 or more anticipated attendees, a complete special use application must be returned to the District’s Property Manager and will be considered by the Board at its next regular meeting.
For special events involving the service or sale of alcohol, an alcohol application form must be completed and submitted with the applicant’s completed application.
Insurance and Other Requirements: The District reserves the right, to be exercised by the District Property Manager or Board of Supervisors, to require the special use applicant to supply insurance, security, portable bathroom facilities, trash receptacles, garbage disposal and such other requirements as may necessary for the protection of the public health, safety and welfare and District property on an event by event basis.
Deposits: Required Deposit for Anticipated Attendance
– 20-29: $150
– 30-39: $300
– 40+: $450
To receive a full refund of the deposit, the following must be completed:
- Ensure that all garbage and litter is collected and disposed of in approved receptacles or otherwise removed.
- Remove all displays, picnic tables, chairs or other assembly or event items or remnants.
- Ensure that no damage has occurred to the District’s Park Facilities or other District property.
- All attendees at the assembly or event are required to adhere to all District policies, rules and/or regulations, including as provided in the District’s adopted Park Facility Policies.
- All applicable City of Tallahassee and/or Leon County ordinances, rules or regulations must be complied with.
Failure to comply with such policies, rules and/or regulations may result in the forfeiture of the deposit. If additional cleaning or any repairs are required, the individual or organization that submitted the special use application will be liable for any expenses incurred by the District to hire an outside contractor for cleaning or repair services. The District’s Property Manager shall determine the amount of the deposit to return, if any.
Indemnification: Each organization or individual submitting a special use application for use of a District Park Facility agrees to indemnify and hold harmless the Capital Region Community Development District and its respective officers, agents and employees from any and all liability, claims, actions, suits or demands by any person, corporation or other entity, for injuries, death, property damage of any nature, arising out of, or in connection with, the use of the District’s Park Facilities, including litigation or any appellate proceedings with respect thereto. Nothing herein shall constitute or be construed as a waiver of the District’s sovereign immunity granted pursuant to Section 768.28, F.S.